The 2007 Best Solutions Award at the Government Technology Conference (GTC) was awarded to the Agile Payment System (APS). The California State Controller's Office (SCO) partnered with Delegata to design, develop, and implement the APS solution which streamlines and automates the distribution of funds to local governments, agencies, and special district entities across California. On a yearly basis SCO processes over 30,000 payments resulting in the distribution of over $40 billion to these entities.

Key features and benefits of the new APS solution include simplifying the process for adding new apportionment programs, reducing the lead time for program additions and changes, improving accuracy while reducing manual effort, automating exchange of fund information and accounting entries for apportionment payments, and interfacing directly with SCO's fiscal system.

SCO selected Delegata to manage, design, develop, and implement the APS solution, a custom web-based application, with the corresponding business processes and technical infrastructure. Utilizing the Diamond methodology and a team-based commitment to finish the project on time and on budget, Delegata delivered an 'interpretive' solution that enables SCO to quickly and easily model their new and changing business processes. The flexible solution interprets business models and enables business owners to define and enter business rules directly into the APS application. Since business rules and processes are stored as data (not implemented in code), the solution does not require new programming to accommodate changes.

At the outset of the APS initiative, SCO leadership recognized that impacts on their organization and business processes would be just as significant as the changes to their technology environment.

In addition to managing and implementing APS utilizing proven methodologies from the Project Management Body of Knowledge (PMBOK) and the Rational Unified Process (RUP), Delegata employed its proprietary Organizational Change Management (OCM) and Business Process Reengineering (BPR) methods and tools from their best practices-based Diamond Methodology to help ensure the new processes and system were quickly and effectively adopted by SCO's business users.

Benefits of the APS include:

• Empowers business users to directly add new Apportionment Programs & modify calculations on demand without IT programming resources;
• Provides individual payees the ability to receive multiple payments that are summarized on a single Remittance Advice;
• Enables efficient and rapid expansion of system files & data repositories due to flexible system design;
• Quickly and accurately calculates apportionment payments, produces claim payment files in appropriate formats, and creates claim schedules, reports, & journal entries; and
• Automates the exchange of fund information & accounting entries for apportionment payments via direct interface with SCO's Fiscal System.

Government Technology Conference

The 20th Annual GTC will be held in the Sacramento Convention Center in Sacramento, CA from May 16th - May 18th, 2007. Delegata will be exhibiting in Booth 1307. Visit GTC's website at www.govtech.net